Share Single Asset

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Runner users can share assets based on their permissions. Pencil.jpg Note: All share activity is logged in Runner.

Email Share

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Step 1

Navigate to the Asset Detail page and select ‘Email Share’ after clicking the Coral context menu.png icon.


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Step 2

Enter one or more recipients’ email addresses and modify the ‘Subject’ and ‘Message’ fields as needed.

Pencil.jpg You can also change the following options related to the share:

  • Preview only will allow users to view the asset, but not download them.
  • Download will allow recipients to both preview and download the asset from the share email.
  • Expiration date on Runner is defaulted to one week, but can also be adjusted.
  • Protected share will prevent shares from being forwarded to unintended recipients (the receiver will have to verify themselves in order to access shared assets).
  • Include metadata will allow the recipient(s) to view metadata associated with the shared assets.


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Step 3

When you have entered in all information and edits, click ‘Share Now’ to send the asset.


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Step 4

An email will be sent to the specified recipients and a copy will be sent to you automatically.

Click on the "View Assets" button to navigate to the share landing page (no login required).


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Step 5

To preview the asset, click on the thumbnail. You can also view the asset's details by clicking the Share asset details.png icon (which requires a Runner account) or download the asset with Aspera or HTTP by clicking the Share html download.png icon.


Share URL from Asset Details Page

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Step 1

Navigate to the Asset Detail page and select ‘Share Link’ from the Coral context menu.png icon.


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Step 2

A 'Share Link' modal will appear. To change the permissions on your share select 'Preview Only' which will allow users to view the asset, but not download them or select 'Download' which will allow recipients to both preview and download the asset from the share email. The Auto-Preview function will allow the recipient to immediately preview the asset (if applicable) upon opening the share page. To activate or deactivate this feature, toggle the "Yes" or "No" switch.


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Step 4

To change the expiration date of the share, click the Calendar icon.png icon. The selected expiration date will be highlighted on the calendar and displayed in the 'Expiration' field. You can also type in your preferred expiration date.


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Step 5

When you have finished editing your preferred settings for the share, click the ‘Generate Link’ button.


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Step 6

The link to your share will be produced and displayed in a new modal. To copy the link, click the "Copy" button. You can also manually copy and paste the link to share it.


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Step 7

Clicking on a share link will take you to the share page similar to an email share. To download shared assets (requires a Runner account) click the Share html download.png icon or to view assets details click the Share asset details.png icon. To preview the asset, click on the thumbnail.

Pencil.jpg Note: The Aspera add-on can be downloaded and installed at: http://downloads.asperasoft.com/connect2/

Lightbulb14.jpg Did You Know? Aspera utilizes a proprietary transfer algorithm and connects over UDP protocol, which means that large files can be moved much more quickly than using standard upload over HTTP/TCP protocol - often twice as fast. Additionally, Aspera transfers can be paused and resumed, and are more robust when your network connectivity is slow and/or unreliable. For instance, if your internet connection is dropped, any in-progress HTTP downloads and/or uploads are terminated and must be restarted from scratch once your connection comes back. This can be especially frustrating for very large uploads that can take an hour or more. With Aspera, a lost internet connection just results in a paused upload or download. As soon as connectivity is restored, the upload just picks up where it left off.


Share URL from Search


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Step 1

Locate the asset you would like to share.


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Step 2

Select ‘Share Link’ from the Coral context menu.png icon.


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Step 3

The 'Share Link' modal will appear where you can change the permissions on your share. Selecting 'Preview Only' will allow users to view the asset, but not download them whereas selecting 'Download' will allow recipients to both preview and download the asset from the share email. Pencil.jpg Note: You will not be able to protect this kind of share. To create a protected share, see Email Share above.


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Step 4

The Auto-Preview function will allow the recipient to immediately preview the asset (if applicable) upon opening the share page. To activate or deactivate this feature, toggle the "Yes" or "No" switch.


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Step 5

To change the expiration date and time of the share, click the Calendar icon.png icon. The selected expiration date will be highlighted on the calendar and displayed in the 'Expiration' field. You can also type in your preferred expiration date and time.


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Step 6

When you have finished editing your preferred settings for the share, click the ‘Generate Link’ button.


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Step 7

The link to your share will be produced and displayed in a new modal. To copy the link, click the "Copy" button. You can also manually copy and paste the link to share it.